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Basic Forms Needed For Common BIR Transactions

The Bureau of Internal Revenue had made conscious efforts to embrace technology and continously look into efficient measures for easy preparation and filing of tax returns. Just recently, the BIR ordered the mandatory implementation of the eBIRForms or the electronic BIR Forms. The eBIRForms was developed to provide taxpayers and filers with easy, accessible and convenient service in the preparation and filing of tax returns. The use of the eBIRForms will improve the Bureau's tax return data capture and storage thereby enhancing efficiency and accuracy in the filing of tax returns.



The following are the common BIR Forms, although not complete, some of which are included in the eBIRForms. We posted it here for the purpose of information about the said forms and when shall these forms be accomplished. This should guide you for what they are for and when they should be filed. Business owners, accountants, and liaison officers are expected to know most if not all of these forms needed for tax concerns.

BIR Form No. 0605 Payment Form

Description
This form is to be accomplished every time a taxpayer pays taxes and fees which do not require the use of a tax return such as second installment payment for income tax, deficiency tax, delinquency tax, registration fees, penalties, advance payments, deposits, installment payments, etc.

Filing Date
This form shall be accomplished:
1 Every time a tax payment or penalty is due or an advance payment is made;
2. Upon receipt of a demand letter / assessment notice and/or collection letter from the BIR; and
3. Upon payment of annual registration fee for a new business and for renewals on or before January 31 of every year.
BIR Form No. 0611-A
Payment Form Covered by a Letter Notice
 
Description
This form shall be used by any person, natural or juridical, including estates and trusts, who are issued Letter Notices generated through the following third-party information (TPI)data matching programs:
1. Reconciliation of Listings for Enforcement (RELIEF)/Bureau of Customs (BOC) Data Program; and
2. Tax Reconciliation Systems (TRS).
BIR Form No. 0613 Payment Form - Under Tax Compliance Verification Drive/Tax Mapping

Description
This form shall be used in paying penalties assessed under the Tax Compliance Verification Drive/Tax Mapping.

Filing Date
This form shall be accomplished everytime a penalty is due.

BIR Form No. 1600

Monthly Remittance Return of Value-Added Tax and Other Percentage Taxes Withheld under RAs 1051, 7649, 8241, 8424 and 9337

Description
This return shall be filed in triplicate by the following:
1. All government offices, bureaus, agencies or instrumentalities, local government units, government owned and controlled corporation on money payments made to private individuals, corporations, partnerships, associations and other juridical/artificial entities as required under RA Nos. 1051, 7649, 8241, 8424 and 9337.
2. Payors to non-residents receiving income subject to value-added tax.
3. Payors to VAT registered taxpayers receiving income subject to value-added tax.
4. Payors to persons, natural or juridical, subject to percentage tax under Sec. 116 of the Tax Code, (ATC 082 & 084), if the taxpayer-payee opts to remit his percentage tax through the withholding and remittance of the same by the withholding agent-payor which option is manifested by filing the "Notice of Availment of the Option to Pay the Tax through the Withholding Process", copy-furnished the withholding agent-payor and the Revenue District Offices of both the payor and payee.

Filing Date
The withholding tax return shall be filed and the tax paid on or before the tenth (10th) day of the month following the month in which withholding was made.
BIR Form No. 1600WP

Remittance Return of Percentage Tax on Winnings and Prizes Withheld by Race Track Operators
 
Description
This return shall be in filed in triplicate by operators of race tracks for remittance of withholding of percentage tax on race horse prizes and winnings on horse racing bets.

Filing Date
The withholding tax return shall be filed/and the tax paid within twenty (20) days from the date the tax was deducted and withheld.
BIR Form No. 1601C

Monthly Remittance Return of Income Taxes Withheld on Compensation
 
Description
This return is filed by every Withholding Agent (WA)/payor who is either an individual or non-individual, required to deduct and withhold taxes on compensation paid to employees.

Filing Date
For the months of January to November
To (Manual)
To
(EFPS)
A) Large and Non-large Taxpayer On or before the tenth (10th) day of the month following the month in which withholding was made In accordance with the schedule set forth in RR No. 26-2002 as follows:
Group A : Fifteen (15) days following end of the month
Group B : Fourteen (14) days following end of the month
Group C : Thirteen (13) days following end of the month
Group D : Twelve (12) days followingend of the month
Group E : Eleven (11) days followingend of the month

For the month of December To (Manual) To
(EFPS)
A) Large and Non-large Taxpayer On or before January 15 of the following year In accordance with the schedule set forth in RR No. 26-2002 as follows:
Group A : Fifteen (15) days following end of the month
Group B : Fourteen (14) days following end of the month
Group C : Thirteen (13) days following end of the month
Group D : Twelve (12) days following end of the month
Group E : Eleven (11) days following end of the month
BIR Form No. 1601E

Monthly Remittance Return of Creditable Income Taxes Withheld (Expanded)
 
Description
This return is filed by every Withholding Agent (WA)/payor who is either an individual or non-individual, required to deduct and withhold taxes on income payments subject to Expanded / Creditable Withholding Taxes.

Filing Date
Manual
EFPS
Large and Non-large Taxpayer On or before the tenth (10th) day of the month following the month in which withholding was made except for taxes withheld for the month of December which shall be filed on or before January 15 of the succeeding year. In accordance with the schedule set forth in RR No. 26-2002 as follows:
Group A : Fifteen (15) days following end of the month
Group B : Fourteen (14) days following end of the month
Group C : Thirteen (13) days following end of the month
Group D : Twelve (12) days following end of the month
Group E : Eleven (11) days following end of the month
BIR Form No. 1601F

Monthly Remittance Return of Final Income Taxes Withheld
 
Description
This return is filed by every Withholding Agent (WA)/payor who is either an individual or non-individual, required to deduct and withhold taxes on income payments subject to Final Withholding Taxes.

Filing Date
For Manual EFPS
A) Large and Non-large Taxpayer On or before the tenth (10th) day of the month following the month in which withholding was made In accordance with the schedule set forth in RR No. 26-2002 as follows:
Group A : Fifteen (15) days following end of the month
Group B : Fourteen (14) days following end of the month
Group C : Thirteen (13) days following end of the month
Group D : Twelve (12) days followingend of the month
Group E : Eleven (11) days followingend of the month
BIR Form No. 1602 Monthly Remittance Return of Final Income Taxes Withheld (On Interest Paid on Deposits and Yield on Deposit Substitutes/Trusts/Etc.)
 
Description
This return is filed by all banks, non-bank financial intermediaries, finance corporations, investment and trust companies and similar institutions for final income tax withheld on interest paid/accrued on deposit and yield or any other monetary benefit from deposit substitutes and from trust fund and similar arrangements.

Filing Date
Manual EFPS
Large and Non-large Taxpayer On or before the tenth (10th) day of the month following the month in which withholding was made except for taxes withheld for the month of December which shall be filed on or before January 15 of the succeeding year. In accordance with the schedule set forth in RR No. 26-2002 as follows:
Group A : Fifteen (15) days following end of the month
Group B : Fourteen (14) days following end of the month
Group C : Thirteen (13) days following end of the month
Group D : Twelve (12) days following end of the month
Group E : Eleven (11) days following end of the month
BIR Form No. 1603

Quarterly Remittance Return of Final Income Taxes Withheld (On Fringe Benefits Paid to Employees Other than Rank and File)
 
Description
This return is filed by every Withholding Agent (WA / payor) who is either an individual or non-individual, required to deduct and withhold taxes on fringe benefits furnished or granted to employees other than rank and file employees subject to Final Withholding Taxes.

Filing Date
To (Manual) To (EFPS)
On or before the tenth (10th) day of the month following the quarter in which the withholding was made On or before the fifteenth (15th) day of the month following the quarter in which the withholding was made
BIR Form No. 1604CF

Annual Information Return of Income Tax Withheld on Compensation and Final Withholding Taxes
 
Description
This return is filed by every employer or withholding agent/payor who is either an individual, estate, trust, partnership, corporation, government agency and instrumentality, government-owned and controlled corporation, local government unit and other juridical entity required to deduct and withhold taxes on compensation paid to employees and on other income payments subject to Final Withholding Taxes.

Filing Date
On or before January 31 of the year following the calendar year in which the compensation payment and other income payments subject to final withholding taxes were paid or accrued.
BIR Form No. 1604E

Annual Information Return of Creditable Income Taxes Withheld (Expanded)/ Income Payments Exempt from Withholding Taxes
 
Description
This return is filed by every withholding agent/payor who is either an individual, estate, trust, partnership, corporation, government agency and instrumentality, government-owned and controlled corporation, local government unit and other juridical entity required to deduct and withhold taxes on income payments subject to Expanded Withholding Taxes, or making income payments not subject to withholding tax but subject to income tax.

Filing Date
On or before March 1 of the year following the calendar year in which the income payments subject to expanded withholding taxes or exempt from withholding tax were paid or accrued.
BIR Form No. 1606

Withholding Tax Remittance Return (For Transactions Involving Real Property other than Capital Asset including Taxable and Exempt)
 
Description
This return is filed by every Withholding Agent/Buyer on the sale, transfer or exchange of real property classified as ordinary asset.

Filing Date
This return is filed on or before the tenth (10th) day following the end of the month in which the transaction occurred. Provided, however, that taxes withheld in December shall be filed on or before January 25 of the following year. Provided, that large taxpayers as determined by the Commissioner shall file/pay on or before the 25th day of the following month.

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About Vincent C. Perdiguez

Vincent is an accountant by profession. He is writing about accounting, business and the profession. He's been working as an accountant and auditor for small and medium businesses here in Davao City, Philippines. His present field of interest is on government and private accounting and processes, and audit. He is doing some freelance jobs focused on Quickbooks and Excel consulting. You can reach him through mobile at 0916-2764-585 (Globe).
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